5-Year Energy Conservation and Demand Management Plan Update

Posted: June 13, 2018
Tagged As: Electricity, Energy, Energy Conservation and Demand Management Plans, Energy Planning, Legislation & Regulation, Natural Gas

Since July 2013, municipalities and other public sector agencies have been reporting their energy consumption for key buildings.  Ontario Regulation 397/11 was established to help these understand their energy usage better, develop conservation plans to guide energy savings, and to demonstrate leadership in conservation.

Energy costs, whether related to natural gas, electricity, oil, or wood are controllable to a certain extent.  Organizations who know where and how their energy is used are better able to manage it and its costs.  By tracking and reporting these commodities, the energy intensity of similar facilities can be compared, both locally and across Ontario.  The Ministry of Energy has made the data publically available through an open database of reporting public sector agencies and the energy intensity of their reported buildings.  In addition to providing control, the regulation supports Ontario’s Long-Term Energy Plan targets and the Conservation First policy

By now, most agencies have their annual reporting down pat, and many are in the midst of reporting their 2016 consumptions, due on July 1, 2018.  However, another deadline is approaching that will require attention in the next few months.  The deadline to update 5-year Conservation and Demand Management (CDM) Plans is July 1, 2019.  The question is will you be ready?

Ideas for Inclusion in CDM Plans

According to the Ministry of Energy, a number of lessons can be learned from the first round of CDM plans, as less than 20% of plans met all CDM requirements. 

Many plans focussed on technical measures, meaning there was a noticeable lack of organizational or behavioural measures.  Processes and programs are also a low cost way of increasing energy awareness and reducing consumption.  Processes can be as simple as incorporating life cycle costing and energy efficiency into procurement, or establishing a method to track and report consumptions to building operators.  Perhaps it is a simple review of equipment set points.  Eliminating wasted energy from existing equipment is the first step you can take as an organization, as it ensures optimal performance, longer equipment life, and can reduce your bills for little to no cost.

Benchmarking and analysis are also important factors to keep in mind.  Less than 5% of CDM plans incorporated benchmarks, and only 30% noted how the organization intended to track results.  With 4 solid years of data and numerous projects completed, analyzing bills will tell a great story about where you’ve been and how well you’ve been doing.

Next Steps

Before submitting your consumption data for July 1 2018, be sure to check your entries against these common mistakes:
  • Wrong operation type (water treatment entered as admin building)
  • Wrong unit of measure (mega litre vs litre vs m3)
  • Floor area too large or too small
As a double check, typical ranges for common elements are:
  • Electricity consumption (100 kWh à 5,000,000 kWh)
  • Heating fuel sources (5,000 ekWh à 5,000,000 ekWh)
  • Floor area (1 m2 (10 ft2) à23,225 m2 (250,000 ft2))
  • Energy intensity (108 ekWh/m2 (10 ekWh/ft2) à 1,615 ekWh/m2 (150 ekWh/ft2))
  • Water or sewage treatment energy intensity (25 kWh/ML à 5,000 kWh/ML)
Once this year’s deadline is taken care of, turn your attention to the July 1, 2019 CDM Plan deadline.  Now is a great time to review what you have completed from your CDM plans.  If using the Energy Planning Tool to produce your plans, you can start updating them now.  Are you on track?  Will you be able to finish everything you had planned?  Are there any buildings that you can demonstrate savings? 

When updating your CDM plans, be sure to include the following:
  • A list of completed, current, and proposed measures.
  • Actual results and analysis of what has been completed over the past 5 years – did you meet your targets? Why or why not?  What needs to change to meet those targets?
  • A revised forecast of energy reduction – what do you hope to achieve in the next 5 years?
  • Be sure to review Ontario Regulation 397/11, Section 6 to ensure you have included all requirements.
  • Most of all, do not let the 2014 CDM Plan restrict the revised plan.

How to report

To report your annual energy consumption, go to the Ministry of Energy’s portal

For your CDM plan, follow the Regulation’s posting requirements including publishing on your internal and external websites, along with having a hard copy available at your head office.

If you require further information or assistance, contact BPSsupport@ontario.ca.

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